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Reaching The Residents
A Guide for Departments & Student Organizations at UC Davis

Thank you for taking an interest in reaching out to our residents. The residence halls house about 4,500 first year students as well as limited transfer and returning students when space is available. As a campus department or student group you may want to reach out to first year students to encourage them to get involved with your organization on campus.

While we value what you have to offer, we do have some guidelines for distributing information to ensure the safety, security and privacy of the residents.

If you have any further questions, please contact the Office of Student Development at (530) 752-1736. We look forward to working with you this year.

Solicitation Policy

The residence hall areas are the “homes” of the students who reside there. As such, they are a restricted area; therefore, respect for the privacy and privileges of the residents and their community is of utmost importance.

Solicitation is defined as any uninvited contact, generally involving a request or literature distribution. No solicitation is allowed in the residence halls, dining commons, or the surrounding areas, as defined in the following section.

NOTE: The only public area of Student Housing is the main Student Housing Office. Solicitation is allowed in this area with the written consent of the Director of Student Housing or his/her designee.

Residence Hall Boundaries

The residence halls, dining commons, and their surrounding outside areas are to be defined by the following perimeters:

Segundo

East: California Avenue | West: LaRue Road | North: Russell Blvd. | South: Parking Lot 25

Tercero

East: Bioletti Way | West: Dairy Road | North: Tercero Hall Circle | South: LaRue Road

Cuarto

East: Sycamore Lane | West: Oxford Circle | North: Wake Forest Drive | South: Russell Boulevard

Download and review the Residence Halls Boundaries Map (pdf)

How to Reach Residents

Public Posting Board

Each of the three housing areas (Segundo, Tercero, and Cuarto) has a designated public posting board where campus departments and student organizations may post flyers and advertisements. All postings must be approved by the specific area’s Office Coordinator, and will be removed after two weeks.

To Request Approval

Visit the Area Service Desk in the area where you want to post during normal business hours (M-F 8am-5pm) and ask to speak with the Office Coordinator.


Posting in the Residence Halls

Campus departments may request to post flyers in the residence halls. All flyers must be approved by the Office of Student Development (OSD), located in the Student Housing administration building. Upon approval, you must supply to OSD 98 copies of your advertisement (approx. one per RA); OSD will distribute the flyers to the RAs to post in their communities. Please allow 2-3 weeks for approval and posting.

IMPORTANT: Flyers can be no larger than half a sheet of standard paper (8.5x5.5 or 4.25x11).

To Request Approval

Download, fill out, and submit the Campus Department Posting Request Form (pdf) to the Office of Student Development (OSD), in 160 Student Housing (directly east of Visitor Parking Lot 25)


Flyer Boxes

Student organizations registered with CSI and sports clubs registered with Campus Recreation may request to have flyers placed in flyer boxes, which are located in each area. All flyers must be approved by OSD. Once approved, you must bring 4 bundles of flyers (up to 50 each) to OSD in the Student Housing Office to be placed in the flyer boxes by Student Housing staff. Please allow 2-3 weeks for approval and posting.

To Request Approval

Download, fill out, and submit the Student Organization Flyer Box Request Form (pdf) to the Office of Student Development (OSD), in 160 Student Housing (directly east of Visitor Parking Lot 25)


Tabling in the Dining Commons

Student groups registered with CSI and Sports Clubs registered with Campus Recreation may request to table in the dining commons during lunch or dinner hours up to four times per quarter.

To Set Up A Reservation

Visit the Student Housing OSD office, located at 160 Student Housing (directly east of Visitor Parking Lot 25), to set up a tabling reservation.

Be sure to:

  • Review the DC Tabling Guidelines to learn more
  • Bring all tabling materials (e.g. table banner, photo albums, flyers, posters, etc.) to the Student Housing building for approval when making a reservation

Important: Reservations must be made at least five days in advance. If your student organization or sports club is not registered with CSI or Campus Recreation, respectively, you may not table. Campus departments are not eligible for tabling at the dining commons.


Programming in the Halls

Student Housing structures our programs around the Transitional, Academic, and Citizenship challenges that first year students typically face. In addition, we strive to create inclusive programs and communities by promoting diversity and following the Principles of Community. Generally, programming in the residence halls is not permitted unless you co-sponsor an event with Student Housing.

To Inquire About Programming

If you have a program you believe would be beneficial to the residents, please contact OSD at (530) 752-1736. Please do not contact a Resident Advisor or Coordinator directly.


Campus Mail

Student Housing does not place materials in the residence hall mailboxes.


Chalking Policy

Student Housing does not allow "chalking" - the writing of information using chalk - on sidewalks, buildings, or other structures in the Student Housing areas. Refer to the UC Davis Policy and Procedure Manual, Chapter 310, Section 27, and in particular, Part 3, Section A, for more information.


Digital Signage (LCD Displays)

Campus departments may submit announcements to promote UC Davis programs and services for residents. Announcements will run on digital (LCD) signage found throughout the residence hall areas. Announcements must be created according to technical specifications and must follow appropriate guidelines and protocols.

To View Guidelines and Request Announcements

Visit the Digital Signage Guidelines webpage to learn about the Digital Signage program, get technical specifications, and submit a request form.

Student Housing Digital Signage is not available for use by student organizations.


Collection Bins

Because of fire code and policies surrounding Environmental Health and Safety, we only allow collection bins in the residence halls for Student Housing sponsored programs and the recycling bins placed by waste management. Placing collection bins in the residence halls is against Student Housing’s solicitation policy; breach of this policy could be considered trespassing.


Dining Commons Table Tents

Posting and table tents are not allowed in the dining commons except for Student Housing-sponsored events.


Aggie Reader Newsletter

Student Housing produces a weekly newsletter, the Aggie Reader, that is sent electronically to all residence hall residents each Friday throughout the quarter.

Campus departments and registered student organizations may contribute content to be featured in the Aggie Reader. The deadline for submission is each Wednesday at noon. Submissions sent after the Wednesday deadline will appear in the following week's newsletter. Student Housing reserves the right to edit content submitted for the newsletter.

To Submit Content For The Aggie Reader

To send information to be featured in the Aggie Reader, please submit an email to Student Housing with the following information:

  • Name of Campus Department or Registered Student Organization
  • Name of Event
  • Time/Date and Location of event
  • Brief description of event
  • Contact information

ASUCD Bulletin Boards

Each dining commons has an ASUCD posting bulletin board which is open to all ASUCD affiliated groups. The only requirement for posting on this board is that the flyer must include the ASUCD affiliated group name and/or logo.


OSD Intern

The OSD liaison is primarily concerned with bridging the gap between residents living in the residence halls and the various student groups on campus. This position, by acting as a liaison, strives to increase student involvement in campus events and improve student living. The intern works closely with groups and organizations to help plan programs that would enhance the experience of first year students. By attending student meetings, the OSD liaison helps facilitate discussion of Housing Policies and looks for opportunities to create partnerships for the future.

If you are interested in reaching the residents or planning or would like to know more about Housing policies, please contact the OSD liaison at marayala@ucdavis.edu.

Voter Registration

Student Housing encourages voter registration and makes exceptions to the solicitation policy provide opportunities for residents get information about elections and participate in the election process. We provide residents with official State of California Voter Registration forms when they check-in to the residence halls and Student Housing Apartments, and we work closely with ASUCD to promote voter registration among our residents. We also host programs to educate residents about elections. We do not permit individuals to attempt to register voters in any Student Housing outside area or to go door-to-door in the residence halls unless they have prior authorization from Student Housing.

If a person would like information about how to register voters, please contact Student Housing at 752-1736.

Quick Reference

Flyers

To have flyers approved for posting on the public posting board, please contact the Area Service Desk or Office Coordinator in the area you want to post in:

  • Segundo Area: located on the 1st floor of the Segundo Services Center (530-752-4700)
  • Tercero Area: located on the 1st floor of the Tercero Services Center (downstairs from the dining commons) (530-752-4079)
  • Cuarto Area: located on the 1st floor of Thoreau Hall (530-752-7982)

Additional Information

  • If you represent a campus department and would like to have flyers posted in the halls, you will need to bring 102 copies to OSD in the Student Housing Office.
  • If you represent a student organization or sports club and want flyers distributed to the flyer boxes, you must bring 4 bundles of flyers (up to 50 each) to OSD in the Student Housing Office.
  • All flyers must first be approved by OSD before copies will be distributed.

Tabling At The Dining Commons

If you represent a student organization, you may table at the dining commons during lunch or dinner:

  • Lunch: 11am-2pm
  • Dinner: 4:30pm-8pm

Additional Information

  • All tabling dates must be preapproved by OSD at least 5 days, but no more than 10 days, in advance.
  • Each student organization or sports club may table up to 4 times per quarter.

About Student Housing

  • Student Housing residence halls are home to approximately 4,500 residents each academic year
  • The Office of Student Development employs 125 student staff members

Comments, Questions, Concerns?